Home : Digital Asset Management : Description of Permissions

Permissions

Permissions grant access to the various functions within your OpenEdit Website.

To make changes to an existing Group, click on the Group name you wish to edit. From there, Permissions are set within a Group, and each Account can then be assigned to one or more Groups.

To add or delete a Permission from a Group, click the box next to the Permission you wish to change and press Save Permissions.

Permissions screen shot

Permission Options

The Permissions available depend on the plug-ins you have installed for your OpenEdit Website.

Editing

  • Edit Pages - provides access to the inline editing tools (pencil icons).
  • Admin Toolbar - provides the user with access to the Admin Toolbar.
  • **File Manager - provides the user with access to the File Manager.
  • **Upload New File - provides access to the Upload New File icon in the Admin Toolbar.
  • **Links and Menus - provides access to the Edit Links and Menus icon in the Admin Toolbar.
  • **Account Manager - provides access to the Account Manager icon in the Admin Toolbar.
  • **Languages - provides access to the Languages icon in the Admin Toolbar.
  • **View Workflow - provides access to the View Workflow icon in the Admin Toolbar.
  • **Notification - provides access to the Notification icon in the Admin Toolbar.
  • **Recent Edits - provides access to the Recent Edits icon in the Admin Toolbar.
  • **Change Layout - provides access to the Change Layout icon in the Admin Toolbar.
  • **Manage Site - provides access to the Manage Site icon in the Admin Toolbar.
  • Advanced Editor - provides access to advanced settings within the Visual Editor.
  • Advanced Settings - provides access to advanced settings within the Settings Editor.
  • Notify of Edits - receive Email Notifications of the Edits on your OpenEdit Website.
  • Notify of Errors - receive Email Notifications of any Errors and Exceptions created within your OpenEdit Website.
  • Draft Stage - provides access to Draft Stage for Multi-level Editing.
  • Ready Stage - provides access to Ready Stage for Multi-level Editing.
  • Final Stage - provides access to Final Stage for Multi-level Editing.
  • Edit All Files - provides access to direct edits via the Inline Editing Toolbar of non-editable files within the File Manager.
  • Direct Edits - provides access to direct edits via the Inline Editing Toolbar of non-editable files within the File Manager and by-passes draft mode, approving your saved changes directly to the live site.

** note - this Permission requires the Admin Toolbar Permission to be selected in order for the icon to be accessible.

Blog

  • Blog Admin - provides access to the Blog Admin section of the Blog
  • Post Stories - provides access to the Add New link within a Blog

Store

Events

  • Event Admin - provides access to the Event Admin section of the Events Calendar

Archive

  • Archive View - Allows this group to access a Digital Assets Management (archive) catalog.
  • Edit Assets - Allows access to the Asset Editor tool for uploading and mounting new assets.
  • Uploads - Allows users to upload new digital assets to a existing catalog using the Assets Editor.
  • Search Box - Make the Quick Search box visible. Quick Search is the box located on the toolbar. This allows the user to quickly search the items in the catalog without having to use the advanced search.
  • Advanced Search - Use the Advanced Search dialog, allowing to do fine-grain searching for assets.
  • View Details - View an asset's detailed information.
  • View Advanced Details - View an asset's advanced details.
  • Preview - View an asset's preview.
  • Download Zip - Download many assets in one ZIP file, like colletion baskets or folders.
  • Force Watermark - Previews for assets must be watermarked.
  • Conversions - The user can download the asset in many sizes and qualities.
  • Direct Download - Allows for direct downloading of assets.
  • Collections - Allows this group to use collection baskets.
  • Save Collection - Modify a collection basket.
  • Category Browser - Browse the categories tree.
  • Select Category - Show the category selection dialog (deprecated).
  • Results Filter - Filter search results.
  • Archive Admin - Administrate the archive: re-index assets and orders, edit assets and categories, import and export data, get reports.
  • Record Editing - Edit product details.
  • Allow Voting - Enable voting for assets.
  • Capture History - Forces this group to enter usage history information before downloading through the Collection Basket.
  • View History - Allows this group to see usage history information for assets.
  • Edit Saved Queries - This permission allows users to add, edit, and delete saved queries.
  • View Saved Queries - This permission allows users to view saved queries.
  • Create RSS Feeds - This permission allows users to see the RSS Feed Icon and allows them to create an RSS Feed from a Saved Search.