EnterMedia Software - Welcome to EnterMedia 8

Application Libraries

Managing asset privacy within an EnterMedia environment can be achieved using groups, roles, application privileges or divisions and libraries. Divisions and libraries allow a content administrator to assign assets to one or more designated applications within a single catalog. Each application is considered a division and can be paired with multiple libraries. Controlling access at the application level prevents users working within a single environment from accessing assets outside of that environment by prevented access to the environment itself. 

To set up libraries go to Settings |  Libraries | Divisions.

Add an name a new division and you will be given the option to add libraries within the division. Add as many libraries as necessary and then save the work. Make sure to collect the library ID by scrolling over the tag next to each library. You will need this number in order to assign libraries of assets to individual applications. 

The library ID must be manually added as a property  to the _site.xconf file for each application. To access this file you will need to go through the command line or the file manager. Each application will have its own folder tree in the root directory.

Once inside the file manager, navigate to the application directory that you want to grant library access. Select the /appname/_site.xconf file and add the following property where the 13 digit # represents a single library:   

<property name="assetshowonly">libraries:#############;libraries:#############</property>

Once you have made the changes, save the file and navigate back to the main application. Make sure that you have a master application that is not limited to specific libraries or you will not be able to view assets that do not belong to a library assigned to the local _site.xconf file. Once these steps have been performed you are ready to begin putting assets into one or more libraries. 

Divisions and libraries have a parent to child relationship. You can use a single division to house all libraries. Assets can be added to libraries individually or through the multi-edit tool. To add an asset to a library select the asset and enter the editing area. Select the library tab on the side panel and then choose a division and library to house the asset.