EnterMedia Software - Welcome to EnterMedia 8

Defining Roles

Users are permitted or denied access to every feature in EnterMedia based on role assignment. Defining roles is important for creating the division of privilege between limited accounts, standard users, power players and administrators. By establishing this hierarchy before adding users to the system, you can rest assured that no one will act outside of a clearly outlined context. 

To view the stock roles or to create one of your own go to Settings | Permissions | User Roles and select an option. The existing settings for administrators and anonymous users can be used to define the minimum and maximum access within the application.  The anonymous  role is used to set the standard for users who do not have accounts or group assignments within the application. If you want the general public to be able to access a catalog without signing in, this is where to begin. The administration role has access to everything. The user account has access to basic features and privileges, without being able to make a  decision on behalf of other users such as removing the comment of another site member.

Roles and users have a one to one ratio within a single catalog. A user can have an alternate role in another catalog. Each catalog can have an unlimited number of roles. In order to increase the options of an individual user they should be moved to a more permissive role, rather than making changes to the role itself. Individual roles can be tweaked, but be aware that changes to a role will apply to all users.

If you do wish to make changes that apply to all users application wide, then you can do so in the advanced privileges area. Each permission is labeled in a way that indicates whether it is managed by a role, a group or whether it applies to everyone/no one. 

For more information on security settings and permissions see: Users and Groups.