EnterMedia Software - Welcome to EnterMedia 8

Managing Metadata - Fields

EnterMedia offers a vast collection of customizable metadata fields. This expandable list allows assets to have as much or as little data associated with them as your situation appropriates. Managing metadata and related settings will set the tone for an information rich or simplistic environment for users and content. 

There are many opportunities to add and edit metadata throughout the application. Administrators are responsible for selecting fields that are shown on the upload screen, designating required fields before an asset can be loaded into a catalog, choosing which columns are visible in the general search area and determining how much information is available when investigating an individual file. Users can then locate assets based on the provided information and use what is available to complete tasks or communicate with other team members. 

A good place to start is with the single asset upload screen. To access this area, log in as an  administrator and click on the  'Settings'  button on the top right corner of the application. Navigate to the 'Metadata' option on the left side menu. Select the 'Fields' tab and then choose a field from the drop-down menu.

This area will allow an administrator to  control  how a field is labeled internally and externally,  whether it can be changed,  whether  it is  required and several  other options that will set the tone for interaction with each piece of data in the system. Each property of every field can be customized in order to better reflect the management style of your organization. 

New fields can be created, stock fields can be modified and each setting can be changed by admins at any time. Fields can be text based, numerical values, dates, or other standard data types. The settings for each field as defined here will follow the field throughout the application. 

For more information on managing metadata please refer to: Managing Metadata – Views & Asset Types, Categories or Divisions & Initiatives.